Good afternoon, Donald

Here's what's happening at Cedar County Fairgrounds — Rentals.

Sunday, July 20, 2026
Upcoming bookings next 30 days
12
▲ 3 more than last month
Outstanding balance
$18,420
across 11 open invoices
Security deposits held
$6,500
5 holds · 2 due for return
Pending signatures
4
oldest sent 9 days ago

Revenue collected

Last 12 months · $131,800 total

Action items

  • 4 agreements awaiting signatureReyes–Whitfield sent 9 days ago
  • 3 tasks due this week2 require a document upload
  • 2 deposits due for return$2,000 total held
  • 1 insurance COI expires in 14 daysClassic Car Swap Meet

Upcoming bookings

View calendar →
  • 1AUG
    Tri-County Home & Garden ShowExpo Hall · Aug 1–3
    Confirmed
  • 8AUG
    Reyes–Whitfield Wedding ReceptionGrand Pavilion · Aug 8
    Deposit pending
  • 15AUG
    Classic Car Swap MeetMidway Lot · Aug 15–16
    Quote sent
  • 22AUG
    4-H Livestock ClinicShow Barn A · Aug 22
    Confirmed

Recent invoices

All invoices →
InvoiceRenterTotalBalanceDueStatus
INV-1041Tri-County Home & Garden Show$4,850$0Jul 25Paid
INV-1042Reyes–Whitfield Wedding$2,300$1,150Aug 1Partial
INV-1043Classic Car Swap Meet$1,600$1,600Aug 8Sent
INV-1040Harvest Festival Committee$7,200$3,600Jul 10Overdue

Renters

103 renters · 84 active

RenterTypeStatusOpen balanceNext booking
TC
Tri-County Home & Garden Show, LLCDana Kowalski · dana@tricountyshow.com
Organization recurringActive$0Aug 1, 2026→
RW
Reyes–Whitfield WeddingAlma Reyes · alma.reyes@gmail.com
IndividualActive$1,150Aug 8, 2026→
CC
Classic Car Swap MeetEarl Hutchins · earl@ccswapmeet.org
OrganizationInquiry$1,600Aug 15, 2026→
HF
Harvest Festival CommitteeMarge Ellison · marge@harvestfest.org
Nonprofit recurringActive$3,600Sep 26, 2026→
CE
Cedar County Extension OfficeRoy Danner · rdanner@cedarcounty.gov
GovernmentActive$0Oct 3, 2026→
BB
Bluegrass & BBQ FestivalTom Whitaker · tom@bluegrassbbq.com
OrganizationInactive$0—→
Renters / Tri-County Home & Garden Show, LLC
TC

Tri-County Home & Garden Show, LLC

Organization · recurring Active

Lifetime revenue
$28,450
Open balance
$0
Bookings
9
Next booking
Aug 1, 2026

Contact & billing

Edit
Primary contact
Dana Kowalski
Email
dana@tricountyshow.com
Phone
(319) 555-0184
Billing address
412 Commerce Dr, Suite 8
Cedar Falls, IA 50613
Tags
trade show recurring priority

Portal access

Manage
Status
Enabled
Last login
Jul 14, 2026 · 3:12 PM
Contacts
Dana Kowalski (primary)
Marcus Lee

Payment methods

  • VISA •••• 4242 · exp 04/28 default
  • ACH First Cedar Bank •••• 6789 verified

Pinned note

Always books Expo Hall for the first weekend of August. Prefers invoices sent to Dana AND Marcus. Setup crew arrives a full day early — include setup day in the agreement. — Donald M., Mar 2026

Bookings / BK-2026-041

Tri-County Home & Garden Show 2026

Expo Hall + Grand Pavilion · Aug 1–3, 2026 · Tri-County Home & Garden Show, LLC

  1. Inquiry
  2. Quote sent
  3. Deposit paid
  4. Confirmed
  5. In progress
  6. Completed

Line items

Edit
ItemRateQtySubtotal
Expo Hall space · daily$1,200 / day3$3,600
Grand Pavilion space · flat$650 flat1$650
8-ft banquet tables add-on$8 / item40$320
Folding chairs add-on$1.50 / item200$300
50A electrical drop add-on$75 / item2$150
Subtotal$5,020
Total$5,020

Schedule

Setup
Fri, Jul 31 · 8:00 AM
Event
Sat Aug 1 – Mon Aug 3
Teardown
Tue, Aug 4 · by 5:00 PM
Attendance
~2,400 expected

Booking deposit

Paid
$1,255 25% of total

Paid Jun 12 by Visa •••• 4242 at signing.
Balance $3,765 due Jul 25.

Linked invoice

INV-1041 · $4,850 · Paid
auto-created when agreement completed

Signatures

2 of 3
  • ✓
    Dana KowalskiRenter · signed Jun 12, 9:41 AM
  • ✓
    Marcus LeeCo-signer · signed Jun 12, 2:03 PM
  • Fairgrounds ManagerCountersign · pending

Bookings

August 2026 · 6 bookings this month

Sun
Mon
Tue
Wed
Thu
Fri
Sat
26
27
28
29
30
31Setup · Tri-County
1Tri-County Home & Garden
2Tri-County Home & Garden
3Tri-County Home & Garden
4Teardown · Tri-County
5
6
7
8Reyes–Whitfield Wedding
9
10
11
12
13
14
15Classic Car Swap Meet
16Classic Car Swap Meet
17
18
19
20
21
224-H Livestock Clinic
23
24
25
26
27
28
29Alvarez Quinceañera
30
31Midway Lot · Flea Market
1
2
3
4
5
Expo Hall Grand Pavilion Midway Lot Show Barn A
BookingRenterDatesSpacesTotalStatus
Tri-County Home & Garden Show 2026BK-2026-041Tri-County Home & Garden, LLCAug 1–3Expo Hall +1$5,020Confirmed→
Reyes–Whitfield Wedding ReceptionBK-2026-042Alma ReyesAug 8Grand Pavilion$2,300Deposit pending→
Classic Car Swap MeetBK-2026-043Classic Car Swap MeetAug 15–16Midway Lot$1,600Quote sent→
4-H Livestock ClinicBK-2026-044Cedar County Extension OfficeAug 22Show Barn A$780Confirmed→
Alvarez QuinceañeraBK-2026-045Rosa AlvarezAug 29Grand Pavilion$1,850Confirmed→
End-of-Summer Flea MarketBK-2026-046 · recurringBluegrass Events Co.Aug 31 + 3 datesMidway Lot$2,400Inquiry→

Invoices

19 invoices · rentals side

Outstanding
$18,420
11 open invoices
Overdue
$3,600
1 invoice · 10 days late
Collected this month
$21,700
▲ best July on record
Drafts
2
not yet sent
InvoiceRenterBookingIssuedDueTotalBalanceStatus
INV-1043Classic Car Swap MeetBK-2026-043Jul 18Aug 8$1,600$1,600Sent
INV-1042Reyes–Whitfield WeddingBK-2026-042Jul 15Aug 1$2,300$1,150Partial
INV-1041Tri-County Home & GardenBK-2026-041Jun 12Jul 25$4,850$0Paid
INV-1040Harvest Festival CommitteeBK-2026-038Jun 10Jul 10$7,200$3,600Overdue
INV-1039Cedar County ExtensionBK-2026-044Jun 2Jul 2$780$0Paid
INV-1038Rosa AlvarezBK-2026-045May 28—$1,850$1,850Draft

Payments

Every payment across the rentals side

Collected this month
$21,700
14 payments
Card / ACH / other
62% · 23% · 15%
by amount, this month
Service fees collected
$486
passed to renters
ACH settling
$1,150
arrives ~Jul 23
DateRenter · InvoiceMethodTypeAmountFeeStatus
Jul 19Alma Reyes INV-1042ACH •••• 6789Payment$1,150$12Settling
Jul 14Tri-County Home & Garden INV-1041VISA •••• 4242Payment$3,595$107Completed
Jul 12Harvest Festival Committee INV-1040Check #4471Payment$3,600—Completed
Jul 8Walnut Grove Church INV-1037TERM card presentPayment$425$13Completed
Jun 12Tri-County Home & Garden INV-1041VISA •••• 4242Booking deposit$1,255$38Completed
Jun 4Cedar County Extension INV-1039Other · county transferPayment$780—Completed

Security Deposits

Refundable damage deposits — separate from booking deposits

Currently held
$6,500
5 deposits
Card holds active
3
1 authorization expires in 4 days
Due for return
2
$2,000 total
Returned this year
$8,750
12 full · 2 partial
Booking · RenterKindHeldDeductedEvent dateReturn dueStatus
Harvest Festival Harvest Festival CommitteeCollected$1,500$0Jul 4Jul 18Return overdue
Spring RV Rally Great Plains RV ClubCollected$500$0Jul 11Jul 25Due soon
Tri-County Home & Garden Tri-County Home & Garden, LLCCard hold Visa •••• 4242$1,500—Aug 1–3Aug 17Authorized
Reyes–Whitfield Wedding Alma ReyesCard hold expires Jul 24$1,000—Aug 8Aug 22Hold expiring
County Rodeo Days Big Sky Rodeo ProductionsCollected$2,000$450Jun 20–21Jul 5Partial refund

Leads

Inquiries from the website widget, phone, and referrals

New
3
oldest 2 days
In progress
5
2 proposals out
Converted this month
2
$4,100 booked
Follow-ups due
4
this week
ReceivedContactEventSourceInterested inFollow upStatus
Jul 18Kelli Draperkelli.d@outlook.comCraft fair · Nov 14 ~120 vendorsWebsiteExpo HallJul 21New
Jul 17Pastor Jim Nolte(319) 555-0147Church picnic · Sep 12PhoneGrand PavilionJul 22New
Jul 12Andrea Vossa.voss@stateexpo.orgTrade expo · Mar 2027 flexible datesReferralExpo Hall + MidwayJul 20Qualified
Jul 8Denny Krugerdkruger@gmail.comAntique tractor show · Oct 3WebsiteMidway LotJul 19Proposal sent
Jun 30Rosa Alvarezconverted → renterQuinceañera · Aug 29WebsiteGrand Pavilion—Converted

Spaces

Rentable inventory · 8 spaces

Expo Hall
Capacity
800 banquet · 1,400 standing
Size
24,000 sq ft
Rates
$1,200/day · $180/hr
ActiveHVACkitchenstage
Grand Pavilion
Capacity
250 banquet · 400 standing
Size
6,500 sq ft
Rates
$650 flat · $95/hr
Activecoveredpower
Midway Lot
Capacity
outdoor · 5,000 standing
Size
3.2 acres
Rates
$800/day
Activevendor spaceRV hookups
Show Barn A
Capacity
150 banquet · 300 standing
Size
9,000 sq ft
Rates
$390/day · $60/hr
Activelivestockwash racks
Show Barn B
Capacity
150 banquet · 300 standing
Size
9,000 sq ft
Rates
$390/day · $60/hr
Maintenanceroof repair thru Sep
Grandstand
Capacity
2,200 seated
Size
track + infield
Rates
$2,500/day
ActivelightsPA system

Add-ons

Rentable extras attached to bookings as line items

Add-onCategoryPriceBilledQty availableStatus
8-ft banquet tablesFurniture$8.00per item120Available
Folding chairsFurniture$1.50per item800Available
50A electrical dropEquipment$75.00per item12Available
Portable stage 16×24Equipment$350.00per item1Booked Aug 8
PA / sound systemEquipment$40.00per hour2Available
Janitorial serviceServices$250.00per item—Available
Golf cart rentalEquipment$95.00per item4Unavailable

Reports

Rentals performance · Jan 1 – Jul 20, 2026

Revenue collected by month

$91,400 YTD

Revenue by space

YTD
Expo Hall$38,200
Grand Pavilion$22,100
Midway Lot$14,600
Grandstand$10,000
Show Barns$6,500

Payments by method

by amount, YTD
Card 62% ACH 23% Check & cash 15%

Booking pipeline

YTD
Leads64
Quotes sent42
Confirmed28
Completed21

Receivables aging

$18,420 outstanding
BucketInvoicesAmount
Current7$9,870
1–30 days late3$4,950
31–60 days late1$3,600
61+ days late0$0

Deposits

YTD
Held
$6,500 across 5 bookings
Returned
$8,750 (12 full · 2 partial)
Forfeited
$450 (1 deduction)

Account Settings

Cedar County Fairgrounds · settings apply account-wide unless marked per side

Stripe accounts

Connect any number of Stripe accounts. Each side of the platform is assigned one active account — all payments on that side settle there.

  • Cedar County Rentals LLCacct_1RxK…9fQ2 · connected Jan 2026
    Active Assigned: Rentals side
  • Cedar County Fair Boardacct_1RxL…m3Vt · connected Jan 2026
    Active Assigned: Fairground side
  • 4-H Foundation (legacy)acct_1QpA…x8Kd · connected Nov 2025
    Connected Not assigned

Tax

%

Invoice numbering

Payment options

Booking defaults

%
$